Commercial Administrator/Team PA

Sue Ross Recruitment
24000.00 GBP Annual
20 Apr 2017
27 Apr 2017
Contract Type
Sue Ross Recruitment are working with a leading engineering organisation in the recruitment of a Commercial Administrator/PA. You will provide support to the Export Marketing Director, Commercial Director and 3 Marketing Managers.


1. Manage diary, compile and distribute monthly sales report

2. Coordinating and booking all business travel for the full Marketing and Commercial Team, including, researching flight information, ensuring that all elements - such as transfers, local transport and hotel bookings are covered and aligned - and preparing detailed itineraries

3. Manage and administer arrangements for inward overseas visitors, arranging invitation letters, hotel rooms, transfers, and acting as a point of contact for arriving visitors.

4. Supporting with Marketing Team, e-mails, ensuring that any urgent matters arising in their absence are forwarded to the appropriate persons for response.

5. Custodian of the Marketing / Commercial mail box. Reply / forward enquiries to relevant department for response.

6. Provision of an effective administration service including the maintenance of a library of documents prepared for all markets, including references from the client base, additionally assist and create sophisticated PowerPoint presentations for business meetings and briefings.

7. Assist in compilation of tender / commercial proposals.

8. Attend exhibitions as required

9. Provide administrative support for the CRM system, including generating reports and providing statistical and management outputs.

10. Deputise for the MD's PA when required.


- Excellent organisation skills
- Good use of initiative
- Strong IT skills
- Competent using CRM
- Calm demeanour

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.